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Privacy Policy

Effective updated: April 13, 2025

Last updated: April 13, 2025

This Privacy Policy explains how ResumeHeadshot AI ("we", "us", or "our") collects, uses, and protects your personal data when you use our services, in accordance with the EU General Data Protection Regulation (GDPR) and Danish law.

Who We Are

ResumeHeadshot AI is a Denmark-based AI image processing service that helps users generate professional headshots using AI technology. For any privacy-related concerns, contact us at: support@resumeheadshot.ai.

What Data We Collect

We may collect the following personal data:

  • User-uploaded photos
  • Generated headshot images
  • Email address and name (if provided during payment or support)
  • IP address, browser, device info, operating system
  • Website usage and interaction data
  • Cookies and tracking data (via Google Analytics and Facebook Pixel)

How We Collect Data

Data is collected when you upload content, use our service, contact support, make a payment, or browse our website using cookies and analytics tools.

Why We Process Your Data

We use your data to:

  • Provide our AI headshot generation service
  • Process payments via Stripe
  • Improve user experience and performance
  • Communicate with you and provide support
  • Comply with legal obligations
  • Prevent fraud or misuse of the Platform

Legal Basis for Processing

Our legal bases for processing personal data under the GDPR include:

  • User consent (e.g. cookies, analytics)
  • Performance of a contract (e.g. when generating headshots)
  • Legitimate interest (e.g. improving functionality)
  • Legal obligation (e.g. recordkeeping for tax or legal compliance)

Cookies and Analytics

We use cookies and similar technologies to personalize and improve your experience. Specifically, we use:

  • Google Analytics – for website traffic and behavior insights
  • Facebook Pixel – for tracking conversions and ad performance
You can manage or withdraw your cookie consent at any time via our cookie banner.

Data Storage and Retention

Uploaded photos and generated headshots are stored for a maximum of 30 days. After that, all image-related content is automatically and permanently deleted. Support and transaction data may be kept longer if required by law.

How We Share Your Data

We share data only with trusted service providers, including:

  • Stripe – payment processing
  • Astria AI – image generation
  • Vercel – hosting and analytics
  • Google Analytics – analytics
  • Facebook Pixel – marketing analytics
Some data may be transferred outside the EU. We ensure that proper safeguards like Standard Contractual Clauses (SCCs) are in place for international data transfers.

Your Rights Under GDPR

You have the right to:

  • Access your data
  • Request corrections
  • Request deletion ("right to be forgotten")
  • Restrict or object to processing
  • Receive a copy of your data (data portability)
  • Withdraw your consent at any time
To exercise your rights, email us at: support@resumeheadshot.ai. We respond to all requests within 30 days.

Data Security

We use secure cloud hosting (Vercel), encrypted HTTPS communication, limited internal access, and PCI-compliant payment processing via Stripe. However, no system is completely immune to risk, so we advise downloading generated headshots within the 30-day period.

Children’s Privacy

Our services are not intended for anyone under the age of 18. We do not knowingly collect personal information from minors.

Policy Updates

We may update this Privacy Policy from time to time. When we do, we will update the "Last Updated" date. Significant changes may be communicated via email or a notice on our website.

Contact Us

If you have questions or concerns about your privacy, please contact us at:
support@resumeheadshot.ai
Jurisdiction: Denmark

Supervisory Authority

If you believe your rights under GDPR have been violated, you have the right to lodge a complaint with your local Data Protection Authority. In Denmark, this is:

Datatilsynet
Borgergade 28, 5, 1300 Copenhagen K
Website: www.datatilsynet.dk
Email: dt@datatilsynet.dk